S.A.R.A. Executive Meeting Minutes – Nov 20, 2001

Present: Jamie Bell, Ron Braun, Ritvars Bregzis, George Dubauskas, Marianne Fenner, Louis Gris, Merle Hudson, Victoria Masnyk, Jean McMullan, Joan Oreto, Bill Roberts, Vicki Vancas

Regrets: Peter Keefe

No Regrets: Lynn Clay, Bill Haines, Mona Lalonde, Lina Volpe, Sybil Wilkinson

Guests: Richard Fisher, 45 St Olaves Road, Toronto ON M6S 3H5 416-766-2927

Tara

Call to order: Meeting began at 7:30 p.m. at the Swansea Town Hall.

Approval of Agenda with changing of the order of items to be discussed:

Motion: George Dubauskas Seconded: Joan Oreto Carried

Acceptance of previous minutes: October 16, 2001

Moved: Jamie Bell Seconded: George Dubauskas Carried

SARA VISION AND MANDATE

Vicki Vancas will distribute a copy of the constitution and bylaws for the next meeting. Discussion regarding the SARA Vision and Mandate will be continued at the December board meeting. Bill Roberts made a motion to look at the constitution to get the objects, and to insure we have the right wording for the next board meeting, seconded by George Dubauskas. Carried

BOARD COMMITTEE RESPONSIBILITIES

Merle Hudson is continuing to work on a summary of the committees. There is still a position open for the Swansea Public School. It was discussed that there should now be a new representative position created for the Humber York Community Council. There are monthly meetings, and it could take about 1-3 days per month. They need to get an agenda from David Millers office and be put on the mailing list. Currently Merle Hudson gets a copy of the agenda. She will review and for those items pertaining to SARA. George Dubauskas will assist Merle Hudson with this and pass on any of the necessary information to the Executive Committee.

MEMBERSHIP

Louis Gris reported that there were 6 memberships received; 4 for 2002. There are now 134 paid members. $64 will be given to Joan Oreto for deposit. There was a motion to accept these memberships by Louis Gris and seconded by Bill Roberts. Carried

FUNDRAISING

Louis Gris reported that everyone had a good time. 64 tickets were sold, and 53 people attended. At this time the gross revenue was $896, $212 will be paid to the Village Players, leaving a profit of $670. There is still some outstanding revenues which Louis Gris will collect on. A motion was made by Louis Gris and seconded by Bill Roberts to issue a cheque to the Village Players for $212. Carried

TREASURER'S REPORT

The treasures report for October 15^th was submitted and it was moved by Joan Oreto and seconded by Ritvars Bregzis. Carried

There was a motion made by Joan Oreto and seconded by Ritvars Bregzis to top up the GIC to $2000. Carried

Expenses: Wilkins Printing for newsletter $36.32

Louis Gris for stamps $114.38

There was a motion made by Joan Oreto and seconded by Marianne Fenner to pay these two expenses. Carried

47 ST OLAVES ROAD

Richard Fisher of 45 St Olaves Road, presented information regarding 47 St Olaves Road, which included graphics/pictures. An application has been made for a new home to be built at 47 St Olaves Road. The Committee of Adjustments has deferred this issue. There is a possibly that there will be a public meeting regarding this. Mr. Fisher offered to distribute information about this meeting and submit copies of his graphic designs. A motion was made by Bill Roberts and seconded by Geroge Dubauskas to have Victoria Masnyk to write a letter regarding 47 St Olaves Road asking the Committee of Adjustment for deferral stating the objections. Carried

LOCAL ISSUES

8 SOUTH KINGSWAY

Victoria Masnyk stated that David Miller said that Petro Canada has agreed to close down between midnight and 6 am. The car wash will close at 11 pm. It was noted that the bylaws state from 7pm to 7am. There are still concerns about the lighting and the exit signs. A motion was made by Bill Roberts and seconded by Jamie Bell that Victoria Masnyk will write a letter without prejudice to David Miller regarding SARA's position to confirm the closing times as stated above, and will ask that the lights including the neons signs be turned off at those times and that the exits be fixed.

1947/1997 BLOOR STREET WEST

Bill Roberts stated that this issue was being addressed today, and that the traffic movement seems to be moving from Bloor Street to Ellis Park Road. The plan was to have concierge redirect traffic. This is not acceptable. It is most likely that the building is getting redesigned. Bill Roberts will give a further update next month.

HUMBER CYCLING/PEDESTRAIN TRAIL

Jamie Bell reported that this trail has been deferred, but is still looking good, and will most likely happen next summer. He will also get an update to this mater in writing with clarification as to the boundaries and layout.

FRED VICTOR CENTRE – LAKESHORE/WINDERMERE

Jamie Bell stated that Peter Zimmerman has left the Let's Build Project for our area. He also stated that there are still issues with the soil removal, and that the Fred Victor Centre would prefer that the Olco building be moved across the street. Jamie Bell has already written a letter to get further clarification on this project. Victoria Masynk will write a letter after the next board meeting regarding the relocation in December. This matter was deferred to discuss further at SARA's next board meeting in December.

REON DEVELOPMENT – WINDERMERE VILLAGE

No update at this time.

SECOND SUITES

Bill Roberts stated that there are still issues regarding the inspections. Bill Roberts will continue to pursue this matter.

FORT YORK II

Bill Roberts updated us that that changes were made, and that the buildings will be reduced in size, one by 2 stores, and the other by 3 stories. There are still a number of issues to be addressed, and Bill Roberts will provide further updates. Victoria Masnyk wrote a Letter of Rejection regarding issues on this project.

THE SAMUEL AND SAIDYE BRONFMAN FAMILY FOUNDATION

Refer to the letter and the information sheet on The Samuel and Saidye Bronfman Family Foundation distributed by Jamie Bell. Jamie Bell will write a letter of the intent to try and secure funding for $30,000 for the next 3 years for the Swansea Town Hall. All of the town hall users are being asked for support, as securing the funding can assist with all of our needs at the town hall. A motion was made by Bill Roberts and seconded by Ron Braun for Jamie to write a letter and proposal to this Bronfman Foundation, including information on SARA. Carried A motion was made by Bill Roberts and seconded by George Dubuakis to agree that SARA support this proposed endorsement project. Carried

61 KENNEDY

Bill Roberts noted that there is a third floor, and there are still issues regarding the location and the gables and balconies.

MUNICIPAL SHELTERS

Bill Roberts stated that they are still trying to tighten up on specific issues. Bill Roberts will continue to update the board on this issue.

COMMITTEE REPORTS

CORRA – CONFEDERATATION OF RESIDENT & RATEPAYERS ASSOCIATIONS

Bill Roberts indicated that the North Toronto Residents Association has done a report regarding ongoing issues.

COMMITTEE OF ADJUSTMENT

CORRA is writing a letter including concerns on the 2 pm start time, which makes it difficult for residents to attend and other issues. Various other ratepayers groups are writing letter about their concerns. Bill Roberts will write a letter on SARA's behalf regarding these matters.

HUMBER YORK COMMUNITY COUNCIL

Merle Hudson and George Dubauskas are now the two-committee members who will be reviewing community council concerns and issues on SARA's behalf.

GARDINER LAKESHORE TASK FORCE

Bill Roberts stated that there was not meeting as yet. A motion was made by Bill Roberts and seconded by Merle Hudson to have Victoria Masnyk write a letter to Jack Layton (Chairman of this committee) and copy Councillor David Miller and Mayor Mel Lastman asking why there has not be a scheduled public meetings since last July, and why it is important to have these meetings, and ask what has been happening in the meantime.

HIGH PARK CITIZENS ADVISORY COMMITTEE

Jean McMullan noted that there were still concerns with the Context project.

OMB

Bill Roberts noted that 22 Southport Street wrote a letter to the OMB regarding Reon and have bonds issued.

RENNIE PARK

Merle Hudson reported that David Miller is chairing a meeting on November 21^st at 7pm regarding the $35,000 funding project.

SWANSEA AREA LOW COST HOUSING PROJECTS

Still on hold at this time.

SWANSEA MEMORIAL LIBRARY

George Dubauskas reported that there was good news and that the Swansea library is no longer on the chopping block. However is Runnymede Library gets money to expand, then there may still be some issues with Swansea library.

SWANSEA PUBLIC SCHOOL

Merle Hudson reported that the school is talking about an expansion.

SWANSEA TOWN HALL

Louis Gris stated that the expansion is going ahead. All users of the hall will be asked to help in fundraising. SARA will have to develop some fundraising programs for this project.

SWANSEA RECREATION CENTRE

Merle Huson stated that the last meeting talked a lot about the money and structure. If people want the pool kept, they will have to contact David Miller. A motion was made that Bill Roberts and seconded by Marianne Fenner that Merle Hudson write a letter to the SRC that we would like to have the pool kept open in Swansea, and copy David Miller. Carried

TORONTO OFFICIAL PLAN

A motion was made by Bill Roberts and seconded by Ron Braun that Bill Roberts write a letter to support CORRA and FONTRA (Federation of North Toronto Residents Associations). Carried

TRAFFIC CALMING

Merle Hudson discussed issues regarding speed bumps. Jean McMullan noted that there are a number of issues with car lights and speed bumps, and that they can be dangerous to other drivers.

WORLD 19

Louis Gris reported that there are no update at this time.

NEWSLETTER

Bill Roberts reported that the next issue will be mailed in January.

MARKETING

Accepted credit card payments on the website for membership, and hosting suppliers will be discussed at the December board meeting Information regarding various companies and their plans will be supplied.

Joan Oreto asked that the website address be added to the membership cards. Vicki Vancas stated that the marketing committee will be meeting in January.

OTHER ISSUES

Vicki Vancas asked that the issue of board meeting attendance and involvement be discussed at the next meeting. All board members are expected to get involved. SARA does work on a volunteer basis, and we need more board members helping out on some of the committees and for the other work/help to be done. There however can be times when it is not possible for board members to get involved or handle their commitments due to business or personal reasons. The constitution/by-laws will be reviewed. A motion was made by Bill Roberts and seconded by Louis Gris to have a discussion regarding board attendance and responsibilities at the next board meeting in December. Carried

IMPORTANT NOTE ** It was AGREED that for the next board meeting On December 11^TH, that everyone bring some drinks and food/desserts for everyone to enjoy.

NEW BUSINESS:

No new business at this time.

ADJOURNMENT

The meeting adjourned at 9:50 p.m.

NEXT MEETING

Tuesday, December 11 at 7:30 p.m. STH – note this is the second not third Tuesday of the month.

ATTACHMENT TO SARA MINUTES OF NOVEMBER 20, 2002

CONSITUTION OF SWANSEA AREA RATEPAYERS' ASSOCIATION

Constitution March 30, 1967 with changes from March 1967 to May 22, 1980.

• The purpose of the Association shall be the encouragement of good Municipal Government, the improvement of living conditions in the Swansea area of the City of Toronto, and the promotion and the expression of the interests of the Area residents generally.
• The name of the Association shall be: Swansea Area Ratepayers' Association.
• The fee for membership shall be …
• Fees will be payable at each Annual Meeting or any general meeting or any Executive member. Membership shall be based on a Calendar year, but fees paid after November 1^st will give the member credit for the coming year.
• All adult individuals and their spouses, firms and corporation owning or renting property in the Area shall be eligible for membership.
• The Association shall be non-political, non-denominational, open to all races and creeds.
• The Association shall be governed by an Executive Committee, consisting of President, 2 vice Presidents, Secretary, Treasurer and at least eight but not more than 16 others, of whom there will also be a Past President. The Executive committee shall be elected at a publicly declared Annual General Meeting, and shall hold office until a replacement committee is elected at the next such meeting.
• The signing officers of the Association shall be the President or Vice President, and the Secretary or Treasurer.
• No member of any Municipal Council or Board of Education shall be eligible for election to the Executive, but will be entitled to vote an any General Meeting, in accordance with his/her rights as a fully paid-up member of the Association.
• The Executive Committee shall meet at reasonably regular intervals at the call of the President, or in his/her absence, illness or death, that of the Vice President or Secretary. A quorum for such meetings shall consist of the Chairman and any four other Committee Members, the Chairman being considered to be the Executive Member calling the meeting, or his appointee.
• The Executive Committee shall have all the powers of a Board of Directors of an Incorporated Company of the Province of Ontario, in the Dominion of Canada.
• The Executive Committee will have the power to fill any vacancy occurring therein by appointment from the general Association membership, such appointment to be by a two-thirds majority. The Executive Committee shall also have the power to suspend by the same majority, any Association member for conduct inimical to the interests of the Association or of its purpose.
• The power of explusion of a member from the Association for inimical conduct shall remain solely with the Association, as decided at a properly constituted and publicly declared General Meeting, by simple majority vote.
• General Meetings of the Association shall be called at any time and at least one annually, as directed by the Executive, or at the behest of any 15 registered members. Such meetings shall be publicly declared to all Association members and residents of the Swansea Area, and shall be open to all. The right to vote at such meetings will remain solely with the registered (paid-up) members of the Association.
• A quorum at a General Meeting shall consist of such registered paid-up members as are present at the time the meeting is called to order. This time shall be declared in the public notice.
• Amendments to the Constitution shall be made only at a General Meeting, by a simple majority vote, and subsequent to a publicly given Notice of Motion. Such motions to be received in writing.
• That the Swansea Area Ratepayers' Association file materials with the City of Toronto Archives and that they be open for public review on archive's premises according to the procedures standard to the City of Toronto Archives, and to members of the Swansea Area Ratepayers' Association on such terms as the Swansea Area Ratepayers' may set.

BY-LAWS OF THE SWANSEA AREA RATEPAYERS' ASSOCIATION

(Consolidation to May 22, 1980)

1. That a sub-committee of 3 or 4 members be set up to propose any necessay amendments to the constitutions as well as any by-laws of standing rules. (March 23, 1972)

2. That a Membership Committee be struck. (December 12, 1972)

3. The Executive has the power to declare a vacancy of an elected member of the Executive or Board of Directors who fails to attend three Executive Meetings. (December 11, 1975)

4. To strike a committee of at least three, two of whom are Executive and the Chairman of membership or his delegate to be responsible for the newsletter which will reflect the viewpoint of the Executive, and it issuance. (February 12, 1976)

5. For the purposes of standing on the Executive Committee where the member is a firm or corporation, one duly appointed officer of the corporation may stand in its place (March 11, 1977)

6. Any person wishing to be appointed to the Executive must attend two Executive Meetings and may be appointed at the second meeting. (May 11, 1978)

NOTE BY-LAWS #3 AND #5 WERE CONFIRMED AT THE ASSOCIATION AT A GENERAL MEETING DATED MAY 17, 1977.

7. That the Membership Committee and the Newsletter Committee be merged to form a new committee to be called Communications and Membership. (April 19, 1979)

Compiled this the 17^th of June by W. H. Roberts, former President Director